Privacy Policy

At MaxLee Group Ltd we take great care with all the Personal Data we hold, to ensure we comply with best professional practice and with the law. We are a Data Controller under the terms of the Data Protection Act 2017 and the requirements of the EU General Data Protection Regulation.

This Privacy Notice explains what Personal Data we hold, why we hold and process it, whom we might share it with, and your rights and freedoms under the Law.

TYPES OF PERSONAL DATA

We hold personal data in the following categories:

  1. Client and Prospective Clients data and correspondence 

  2. Staff employment data.

  3. Contractors’ data.

Why we process Personal Data (what is the “purpose”)

“Process” means we obtain, store, update and archive data.

  1. Client data is held for the purpose of providing clients and prospective clients with appropriate, high quality, and effective service.

  2. Staff employment data is held in accordance with Employment, Taxation and Pensions law.

  3. Contractors’ data is held for the purpose of managing their contracts.

WHAT IS THE LAWFUL BASIS FOR PROCESSING PERSONAL DATA?

The Law says we must tell you this:

  1. We hold client and prospective client data because it is in our Legitimate Interest to do so. Without holding the data we cannot work effectively.

  2. We hold staff employment data because it is a Legal Obligation for us to do so.

  3. We hold contractors’ data because it is needed to Fulfil a Contract with us.

 

WHO MIGHT WE SHARE YOUR DATA WITH?

We can only share data if it is done securely and it is necessary to do so, and only with your permission.

  1. Client data may be shared with other contractors who need to be involved in the service we are providing you (for example if we refer you to our recommended Structural Engineer or Electricians).

  2. Employment data will be shared with government agencies such as HMRC.

YOUR RIGHTS

You have the right to:

  1. Be informed about the personal data we hold and why we hold it.

  2. Access a copy of your data that we hold by contacting us directly: we will acknowledge your request and supply a response within one month or sooner.

  3. Check the information we hold about you is correct and to make corrections if not.

  4. Have your data erased in certain circumstances.

  5. Transfer your data to someone else if you tell us to do so and it is safe and legal to do so.

  6. Tell us not to actively process or update your data in certain circumstances.

HOW LONG IS THE PERSONAL DATA STORED FOR?

  1. We will store data for as long as we are providing our services. We will archive (that is, store it without further action) for as long as it is required for legal purposes.

  2. We must store employment data for six years after an employee has left.

  3. We must store contractors’ data for seven years after the contract is ended.

WHAT IF YOU ARE NOT HAPPY OR WISH TO RAISE A CONCERN ABOUT OUR DATA PROCESSING?

You can complain in the first instance to Lauren Ashley and we will do our best to resolve the matter. If this fails, you can complain to the Information Commissioner at www.ico.org.uk/concerns or by calling 0303 123 1113.

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Unit 4, Fosters Business Park,

Hook, Hampshire, RG27 9NY

 

Tel: 01256 767777

Email: info@maxleegroup.com

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© 2018 MaxLee Group Ltd. T&C's